Work

What we’ve actually built.

Two things live on this page, and they are kept apart on purpose: software built by Operava, and work built for a client. Mixing those two is how a portfolio starts lying.

There are no logos, quotes, user counts or revenue figures here. We have not earned the right to publish any of them yet, and a number nobody can check is worth less than nothing.

Built by Operava

Our own systems.

Products and internal platforms we designed, built and still run. These are not client projects — they are the reason we do not need to learn this industry, or this kind of system, on your budget.

Operon

Product · Built by Operava

Live

A complete operating platform for home-service companies, designed and built here end to end — and still run here. It is not what Operava sells you; it is the evidence that we can build one.

The problem

The hard part was never any single screen. It was making customers, estimates, scheduling, crews, invoicing, payments and payroll behave as one system instead of six that happen to share a login — which is the same problem every custom build for an established operator runs into.

What was built

Customer records with properties, contacts, service history and preferences
Estimates and multi-option proposals, with digital signature and acceptance
Job scheduling across multiple crews, including recurring service plans and seasonal cycles
Daily routing, crew assignment and job status reported from the field
Invoicing with card and ACH payment collection, stored payment methods and recurring billing
Payroll, timesheets, mileage and employee documents
A customer portal — appointments, estimates, contracts, invoices, payments, project status and messages
Inbound lead capture, follow-up automation and two-way SMS
Equipment, inventory and property records
iOS and Android apps alongside the web application

Worth pointing at

Lead → estimate → schedule → invoice → paid

The whole path lives in one system, so a job never has to be re-entered to move to the next stage and nothing waits in someone's inbox to be copied across. Payment closes the loop in the same record the estimate started in.

Recurring work that survives a reschedule

Recurring service plans across crews and service types, where moving one visit does not corrupt the rest of the season. This is the part most scheduling tools get wrong and the part that costs an operator real money.

A customer portal wired to the back office

Customers see upcoming service, approve estimates, sign contracts, pay invoices and ask questions — reading and writing to the same records the office works from, not a separate copy that drifts.

Connected to

Stripe
Twilio
Google
Apple and Google app stores

Built to handle

Multi-crew scheduling and recurring services
Card and ACH payments, refunds and reconciliation
Payroll and time tracking
Two-way customer messaging
Customer-facing self-service
Field and office working from the same record

What it proves

We have designed, shipped and maintained the entire operational path for this industry — quote to schedule to invoice to paid, with a customer portal and payroll attached. Not a dashboard on top of somebody else's system: the system itself.

CallPilot

Product · Built by Operava

Live

An AI receptionist that answers the phone when nobody can, takes the call properly, and books it straight into a schedule. A separate product in its own right, running on real phone numbers with metered call minutes.

The problem

A missed call during the working day is usually a lost job, because the caller rings the next company on the list rather than leaving a voicemail. Crews cannot answer from a mower and the office cannot answer while quoting.

What was built

Answers inbound calls on a real business number
Takes the caller's name, number, service address and access notes — gate codes, dogs, where to park
Recognises existing customers and pulls up their record
Answers questions about the business, and gives prices over the phone
Books estimate visits and recurring work directly into the schedule
Reschedules and cancels existing appointments
Answers billing questions
Emails estimates and confirmations from the call
Transfers the caller through when they need a person
Takes a message when it should not handle something itself
Spam and robocall filtering, trusted-contact rules and blocked numbers

Worth pointing at

The call becomes a record, not a note

A caller who has never existed in the system before comes off the phone as a lead with an address, a service request and a booked appointment. Nothing is waiting to be typed up later, which is where phone messages usually die.

Capabilities are the owner's decision, and the toggles are real

The owner chooses what the agent may do in plain language — "give prices over the phone", "book recurring work" — and turning one off genuinely removes those abilities from the call rather than just unticking a box. A setting that looks real and does nothing is worse than no setting.

Connected to

Twilio
Scheduling, customer and billing systems

Built to handle

Live inbound phone calls
Appointment booking and rescheduling
Caller identification against existing customers
Metered usage and per-minute accounting
Spam filtering and call routing

What it proves

Real-time voice is the least forgiving software there is — it runs live, in front of a customer, with no chance to retry. Building one that books into a live schedule and bills by the minute is a much harder problem than the CRUD screens most business software is made of.

Growth Engine

Internal platform · Built by Operava

In production, internal

The system Operava runs its own sales on. It is not for sale, and it is not client work — it is here because it is the clearest illustration of what we mean by an operating system for a business.

The problem

Outbound that has to run every day without a person driving it, and that must never contact someone who asked not to be contacted. Both halves are hard; the second is the half that gets companies in trouble.

What was built

Prospect research and enrichment from public sources, with fit scoring
A pipeline with stages, ownership and next actions
Software requests from this website, captured and matched to a company we may already know
Sequenced outreach with per-account sending limits enforced at the point of send
Reply detection and classification, with follow-up that cancels itself on a reply
Opt-out and suppression that cascade across every channel at once
An operator console for reviewing, approving and holding what goes out

Worth pointing at

One opt-out stops everything, everywhere

An unsubscribe does not just tick a box. It stops live enrolments, cancels scheduled messages, cancels pending follow-ups and suppresses both the address and the phone number, in a single transaction. Partial opt-outs are the kind of bug you learn about from a complaint.

Capacity holds are deferrals, not deletions

When an account hits its daily limit the message is held, then re-offered once capacity returns — and every rule is re-checked before it goes, so releasing a hold never becomes a way to bypass one. Getting this wrong once silently retired real prospects for weeks.

Signed, idempotent request intake

Requests from this website are cryptographically signed, deduplicated on a stable key, and matched against a company we may already know. A retried delivery cannot create a second request or overwrite work already done on the first.

Connected to

Gmail
Google Calendar
Google Places
Meta
Operon

Built to handle

Scheduled work that runs unattended, every day
Rate limits and sending caps that hold under load
Consent and suppression rules that cannot be bypassed
Signed, deduplicated inbound requests
Keeping several systems of record in agreement

What it proves

The unglamorous parts of an integration — scheduling, retries, idempotency, rate limits, signed requests and permission rules that hold under load — are where most custom software quietly fails. This is a system where all of them are load-bearing, and we run our own business on it.

Built for a client

Client projects.

Custom builds delivered for named companies, published with their permission.

Nothing here yet. Operava is new, and no client project has been delivered and cleared for publication.

We would rather show you an empty section than a borrowed logo or a case study about a project that did not happen. If you are weighing us up, the systems above are the real evidence — and on a call you can ask about any of them in as much detail as you like.

When there is one, it will say

The company, named, with their permission
What was actually broken before we started
What we built, in enough detail to judge it
What changed afterwards — measured, or not claimed

Join our expanding portfolio.

Your business shouldn’t have to work around software that wasn’t built for it.

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Custom builds start at $6,000. No obligation on the call.